Retreat planning for speakers, coaches, teachers, and facilitators
If you are a speaker, coach, and/or facilitator who wants to host retreats in order to do more intensive work with your clients, travel to incredible locations, and make a lot more money doing it, but don’t have 100+ hours to put it all together, you’ve come to the right place!
Retreats can be amazing experiences. Not only can connection and learning happen on a deeper level because everyone is away from distractions, retreats are also a great way to grow your business and make more money – and who doesn’t want to do that?
Planning retreats can also be really time-consuming. You have a ton on your plate just running your day-to-day business without adding 100+ hours planning a retreat into the mix.
You CAN run the retreat you’ve been dreaming of – let us do the hard work for you!
We have over 14 years of travel industry experience and a vast network of connections worldwide to make your retreats truly one-of-a-kind and unforgettable.
What Essential Retreat Experts™ will do for you:
Find the ideal venue for your retreat
Secure reliable vendors and guides
Create, distribute, and collect all necessary retreat paperwork from registration forms to contracts
Collect payments legally as a registered Seller of Travel
Arrange for medical and travel insurance.
Provide peace of mind knowing your retreat is fully insured under our company’s policy.
Negotiate best rates offered to travel agencies.
Answer all your clients’ travel questions leading up to the retreat.
Give you more time to create, teach, and inspire!
YOUR ESSENTIAL OPTIONS
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Our most popular package! This is for retreat leaders who really want to sit back and let us do our thing. Our experts are with you throughout the whole process – from planning to preparing to post-trip evaluations.
Custom Designed Itinerary, Bookings, and Negotiations
We’ll set you up with the perfect destination, exceptional accommodations, and unique activities, making your retreat truly one-of-a-kind.
Receive a meticulously crafted day-by-day itinerary, including all the details you and your guests need.
Negotiate the best prices for accommodations and transportation at insider rates offered to travel agencies.
Secure reservations for transportation, activities, tours, restaurants, and even spa treatments.
Count on our network of trusted experts and operators worldwide for reliable services.
Handle all payments for vendors - guides, venues, restaurants, etc.
Participant Registration, Onboarding, and Insurance
Delegate the tasks of creating, distributing, and collecting registration and legal forms, emergency contact information, food intolerances and allergies, and flight details for all your clients. We'll handle all payment-related matters, saving you time and hassle.
Ensure your participants are comprehensively covered with trip cancellation and medical insurance, all arranged by us
Retreat Insurance Coverage
Our travel agency is fully protected and insured which provides legal coverage for your retreat.
Showtime 24-hour Support Hotline
Count on us to resolve any transportation, accommodation or itinerary issues during your retreat, allowing you to focus on your clients. Our 24/7 availability via phone and email ensures immediate assistance during emergencies.
What else is included?
This package includes up to five 1-on-1 one-hour meetings via Zoom or Skype to get all the details of what you want your retreat to look like, do some fine tuning, discuss your marketing strategy, and answer questions that come up along the way. We’ll work together to make sure your retreat is memorable and profitable! You can also email us anytime you want with any questions or concerns that pop up along this journey.
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This is for the retreat leader who feels fully confident planning, negotiating, and booking their retreat, but would rather delegate the challenge of dealing with legal forms, registrations, chasing down payments, and dealing with Seller of Travel laws.
Participant Registration, Onboarding, and Insurance
Delegate the tasks of creating, distributing, and collecting registration and legal forms, emergency contact information, food intolerances and allergies, and flight details for all your clients. We'll handle all payment-related matters, saving you time and hassle.
Ensure your participants are comprehensively covered with trip cancellation and medical insurance, all arranged by us
Retreat Insurance Coverage
Our travel agency is fully protected and insured which provides legal coverage for your retreat.
What else is included?
This package includes one 1-on-1 one-hour meeting via Zoom or Skype to get familiar with your retreat and your needs. You can reach us anytime with any questions related to the services of this package.
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If you’re not looking for a full service package, choose one of our a la carte options. If after you purchase one of our a la carte services you decide to upgrade to one of our other packages, the amount you’ve already paid will be applied to whichever package you choose.
If you don’t see a service offered here, JUST ASK. We’d love to help you any way we can to make your retreat a success.
ESSENTIAL ITINERARY
This is for the retreat leader who is just looking for a push in the right direction.
We will design an itinerary tailor made for you that will make your retreat memorable and have your clients coming back for more! We will include options for accommodations, activities, and guides that we trust, saving you hours and hours of research and worry.
IDEAL VENUE
This is for the retreat leader who doesn’t have time to spend days or weeks searching for a venue.
After an assessment call to understand what your needs are, we will search for the perfect venue to make your retreat stand out. We will also negotiate and contract with the venue to make sure all your retreat needs are met.
EXPERT NEGOTIATION
This is for the retreat leader who has found the perfect venue, but isn’t comfortable negotiating and/or doesn’t know what to ask for.
After an assessment call to understand your needs, we will negotiate the contract with your venue, keeping you in the loop the entire time so that when negotiations are done, all you need to do is sign on the dotted line.
NOT SURE WHICH PACKAGE TO GO WITH?
BOOK A 20-MINUTE DISCOVERY CALL AND ONE OF OUR EXPERTS WILL BE HAPPY TO DISCUSS YOUR OPTIONS!
What our clients are saying about us…
“We were looking to organize a retreat for our group of researchers and had no idea where to start. With great touch and insight, Elaine and her team guided us through several choices until we found the location - wine-country Northern Portugal - and activities that suited our needs. It was perfect: we had both productivity and down time, and all the planning and organization were taken off our hands, totally hassle-free. We were very impressed and pleased. Couldn’t have asked for a better partner to help us inspire our team.”
“We love working with Elaine and Essential Retreat Experts as they plan our 2024 retreat in Sedona, Arizona. It’s the first time I’ve attempted to build a retreat for my business, and while I love the idea, I was hesitant because it seemed like so much work and time that I didn’t have. Until I started this process, I didn’t realize the level of detail and coordination necessary when planning a successful retreat, and am so glad I picked Essential Retreat Experts to support me. Thank you Elaine and team!”
“From the start, Elaine and her team understood our goals and crafted a retreat that ensured a holistic experience that nurtured our minds, bodies, and spirits. Every detail was taken care of, and we didn’t have to worry about anything. Elaine found the perfect location, wonderful food, and a few delightful surprises we never would have even thought of. Thanks to Essential Retreat Experts our clients were able to focus on embracing new practices and perspectives
and left with a renewed sense of purpose.”
READY TO BOOK?
We can’t wait to work with you! Book a call with our experts and let’s get started on building the retreat of your dreams!